If you want to work in Japan as a skilled worker, you need a clear step-by-step process. From preparing your qualifications to securing the right visa, every stage matters. This guide breaks down the seven essential steps you must follow to apply for skilled jobs in Japan successfully.
Step 1: Identify Your Skilled Profession
The first step is to confirm whether your profession is in demand in Japan. The Japanese government has published lists of skilled jobs that are currently open to foreign workers, including caregivers, IT engineers, factory and robotics operators, and English teachers. These are high-priority roles that align with Japan’s labor shortages.
It’s important to match your skills with these categories to improve your chances of securing employment. For example, if you are a nurse, you can look at caregiver visa programs. If you’re an IT engineer, tech companies will be eager to hire you.
Checking eligibility early helps you avoid wasting time applying for jobs that may not qualify for visa sponsorship. Many employers in Japan specifically seek candidates in these priority areas.
You should also explore the Skilled Worker Visa system, which classifies jobs into categories. Confirming your profession fits into one of these is the foundation for your application.
By doing this first, you set a clear direction for the rest of the process, ensuring your job search is both focused and efficient.
Step 2: Prepare Your Qualifications and Documents
Japan places a strong emphasis on professional qualifications. For healthcare and teaching jobs, certification is often required. Caregivers need either healthcare diplomas or relevant experience. English teachers benefit from TESOL or CELTA certificates, while IT professionals may need technical degrees or portfolios.
Before applying, ensure your documents are up to date and translated into Japanese or English, depending on the employer’s preference. This includes your degree certificates, professional licenses, and proof of work experience.
You should also prepare a polished resume (called rirekisho in Japan). Unlike Western CVs, the Japanese resume has a specific format, so adjusting yours to fit expectations increases your chances.
Having properly prepared documents speeds up the process when you get a job offer, as employers will immediately forward them for visa approval. Missing or incomplete documentation can delay or even cancel your opportunity.
In short, preparation at this stage makes you stand out as a serious applicant, and it proves to potential employers that you’re ready to work in Japan.
Step 3: Learn Basic Japanese Language Skills
While some jobs in IT and teaching are available in English, most skilled roles require at least conversational Japanese. For caregivers, in particular, Japanese language skills are mandatory, as daily interaction with patients is essential.
You don’t need to be fluent from the start, but passing the Japanese Language Proficiency Test (JLPT) N4 or N3 is often required. For highly technical roles, employers may accept less Japanese, but showing effort in learning the language improves employability.
Language also plays a role in integration. Employers value foreign workers who can adapt to Japanese culture and communicate effectively with colleagues. Even basic skills show commitment.
Free and paid online courses can help you prepare before moving. Some employers even offer training in Japanese language alongside job training, making it easier for international workers to adjust.
Investing time in language skills is not just about getting the job; it’s also about ensuring long-term success and integration in Japan’s workplace culture.
Step 4: Search and Apply for Jobs in Japan
The next step is active job searching. Japan has dedicated platforms for foreign workers, such as GaijinPot Jobs, Jobs in Japan, and the government-backed Hello Work program. Many employers also post openings on LinkedIn and international recruitment agencies.
Focus on jobs that specifically mention visa sponsorship, as not all companies are authorized to sponsor foreign workers. Filtering job listings by “Skilled Worker Visa” or “Specified Skilled Worker (SSW)” will save time.
When applying, tailor your application to each role. Highlight your experience, relevant qualifications, and—if possible—basic Japanese ability. Employers in Japan value precision, so ensure applications are neat and well-structured.
Networking is another strong strategy. Many job seekers in Japan attend recruitment events or job fairs specifically designed for foreigners, both online and in person.
Applying strategically rather than broadly increases your chance of getting serious responses, helping you move to the interview stage faster.
Step 5: Secure a Job Offer and Certificate of Eligibility (CoE)
Once you pass interviews and receive a job offer, your employer will help you obtain a Certificate of Eligibility (CoE). This document is essential for your visa application and proves that you meet the requirements for working in Japan.
The CoE application is handled by your employer but requires all the documents you prepared earlier. This includes educational certificates, resumes, and sometimes language test results.
Processing usually takes 1–3 months, depending on the visa category. During this time, maintaining communication with your employer ensures no missing paperwork.
The CoE is issued by Japan’s Immigration Services Agency, and without it, you cannot apply for a work visa. Once it’s approved, the original will be mailed to you or your employer.
This stage marks a turning point—you’ve moved from applicant to confirmed hire. With the CoE, you’re ready for the visa application step.
Step 6: Apply for Your Skilled Worker Visa
With the CoE in hand, you can now apply for your work visa at your nearest Japanese embassy or consulate. The visa type will depend on your job category—for example, Caregiver Visa, Engineer Visa, or Specified Skilled Worker Visa.
The application requires your passport, the original CoE, visa forms, and photos. Processing times are usually a few weeks, but they may vary by country.
Visa approval confirms that you’re legally allowed to work in Japan. It’s one of the most critical steps because without it, your job offer cannot move forward.
Once approved, your visa will be stamped in your passport, and you’ll be given a landing permit to enter Japan. This document defines your length of stay and work rights.
Getting the visa is a formal recognition by the Japanese government that you’re qualified, skilled, and ready to contribute to their workforce.
Step 7: Relocate and Begin Your Career in Japan
After receiving your visa, it’s time to make travel arrangements. Most employers assist with relocation, including flights, temporary housing, and orientation programs.
On arrival, you’ll receive a Residence Card (Zairyu Card) at the airport. This is your official ID in Japan and must be carried at all times. You’ll also register your address at your local city hall and enroll in health insurance.
Many employers provide cultural orientation, especially for caregivers and teachers, to help new hires adapt to Japanese society. This includes language support, workplace etiquette, and community integration.
Starting work in Japan comes with challenges—new language, culture, and work environment. However, it also offers long-term career stability and opportunities for permanent residency.
This final step is the beginning of an exciting chapter in your life, as you officially join Japan’s skilled workforce.